Compliance in SOS International

In SOS International quality, information security, data protection and compliance comprise some of the most important parameters for the success of our business. Our focus on compliance and quality is an integrated part of our quality management system, which is underlined by our numerous accreditations and certifications, such as our certifications in ISO27001 (information security) and ISO9001 (quality management) as well as our new certification in ISO14001 on environmental management.

SOS International is one of the few companies with this particular combination of ISO certifications.

Our focus on protecting personal data and information security is underlined by various policies and internal guidelines with associated actions and initiatives. Access control for systems and buildings, network security and confidential handling of personal data are examples of initiatives regarding information security and our certification in ISO27001.

Our work with quality management and our certification in ISO9001 focuses on process optimisation of internal routines and risk management. Our internal audit function supports the continual improvement of our quality management.

Respect for the environment, protection of human rights including labour rights as well focus on anti-corruption are core focus areas in our business strategy and general approach to compliance and Corporate Social Responsibility (CSR). This approach to CSR is aligned with the international CSR initiative, UN Global Compact.

Our CSR principles are manifested in our total quality management system as well as in our Code of Conduct and internal ethical guidelines.

Corporate Social Responsibility

SOS International actively works with CSR which creates a positive effect for our customers, employees and other stakeholders. 

These corporate social responsibility reports constitute part of the management's review in the company’s annual reports.

2017 (link to pdf)

2016 (link to pdf)

2015 (link to pdf)

2014 (link to pdf)

Read more about our CSR activities

The General Data Protection Regulation (GDPR)

For the past year, SOS International has analysed and prepared for meeting the increased requirements by May 2018.

The EU GDPR will increase privacy for individuals and in SOS International quality and data protection including information security comprise some of the most important parameters for the success of our business.

Read more here (link to pdf)

In SOS International quality, information security, data protection and compliance comprise some of the most important parameters for the success of our business

 

Company Code of Conduct

 

Purpose

To achieve our vision –

We want to be perceived as the most trusted assistance partner

– we must be committed to the highest ethical standards of business conduct.

Our Code of Conduct (the "Code") describes the compliance and ethical principles that guide our company, our employees and the interactions we have with our stakeholders. Our Code ensures that our values are reflected in our daily work and that we enhance the transparency of our activities for all stakeholder groups. Our Code reflects the business conduct that our customers will expect in the market that we operate in. It directs business practices as outlined by our corporate compliance programme and highlights potential areas of risk and conflict, prescribing guidelines of conduct for these areas.

In addition to this Code, SOS International will comply with all applicable laws, conventions and regulations.

Scope

The Code governs the business conduct of SOS International and every SOS International employee including the Directors Board, managers and each individual staff member (“employees”). When SOS International engages with outside business partners such as vendors or other service providers, they must adhere to this Code or a supplier code of conduct based on the principles of this Code.

All employees of SOS International are expected to adhere to and act according to the principles enclosed in this Code.

Non-compliance

Non-compliance with this Code, company policies, laws, conventions and regulations and/or contractual obligations may not only have potential legal and regulatory consequences, but may also compromise SOS International's reputation. Unethical or illegal acts can never be justified. Violation of the Code may result in disciplinary actions and further employment law consequences, e.g. in the form of warning, employment termination or summary dismissal.

Compliance concerns and suspected violation of our Code can be reported to GroupGRC@sos.eu.

Corporate Social Responsibility (CSR)

nspired by the ten general principles contained in the UN Global Compact our Code includes principles regarding respect for the environment, anti-corruption and universally recognised principles on human rights, including labour rights.

HUMAN RIGHTS INCLUDING LABOUR RIGHTS

SOS International is committed to respect human rights as recognised by the applicable laws, conventions and labour standards. SOS International employees shall abstain from any involvement in breaching human rights and if relevant promote human rights when working in countries where respecting human rights is not self-evident. The following standards demand respect for all individuals and consideration of the interests of all of those affected by and involved in our business

In all of our operations we

  • Condemn the use of forced labour and exploitative child labour
  • Comply with applicable laws, conventions, agreements and generally used industry standards on compensation and working hours
  • Respect employees' lawful freedom of association and the right to collective bargaining
  • Provide equal opportunity for all employees and  we do not discriminate at any level of the organisation on the basis of race, skin colour,  gender, age, religion, beliefs, national, ethnic and/or social origin, disability, sexual orientation, political views or any other legally protected characteristic
  • Pay workers a fair wage and uphold work hours and paid holiday leave according to national legislation and industry standards generally used
  • Provide a safe and healthy work environment. All employees shall have actual influence in matters concerning Environment, Health and Safety (EHS) and we encourage our employees to actively contribute to the development of the EHS culture in SOS International

ENVIRONMENT

SOS International is committed to enhancing sustainable development and our employees are expected to support and act according to our environmental strategy.

In all our operations, we strive to improve SOS International's carbon footprint by, e.g.:

  • Buying eco-friendly equipment and products
  • Reducing waste and the use of water
  • Limiting travel for the purpose of meetings and prioritising usage of video conferences
  • Promoting to our business partners, where relevant, the importance of considering the environment
  • Considering the environmental impacts of our services and where relevant communicating them to our customers and business partners

ANTI-CORRUPTION

SOS International will not tolerate any form of, and will not engage in any form of, corruption or bribery for the purpose of influencing decision making in violation of law. 

We expect our employees to

  • Comply with applicable laws, conventions and regulations relating to anti-corruption and refrain from engaging in any form of bribery, corruption or extortion
  • Refrain from offering or receiving any gifts, donations or sponsorships in order to make the recipient buy SOS International’s product or services
  • To ensure that courtesies offered or provided by SOS International employees, such as gifts or entertainment, are properly reflected on our books and records
  • Observe neutrality with regard to political parties and candidates for public office. Neither the names nor the assets of SOS International shall be used to promote the interests of political parties or candidates
  • Abstain from deliberate or inadvertent involvement in money laundering which may be a reason for serious penalties for everyone involved. All financial transactions and payments must be authorised and recorded

Donations and sponsorships

We do not make any direct or indirect donations to political organisations, parties or individual politicians. We may occasionally grant donations and sponsorships to support a good cause and promote the knowledge of SOS International. Sponsoring and donations must not be used to circumvent the rules of this Code. All sponsorships are granted in a transparent manner and in accordance with our sponsorship policy.

Business Ethics

Conducting fair business practices and maintaining respectful customer relations is an essential part of the way we do business. We do not tolerate any dishonest behaviour and seek to always act with dignity and integrity.

CORRECT INFORMATION, ACCOUNTING AND REPORTING

We make decisions based on information recorded at every level of SOS International. We must record all information honestly and accurately. This includes, but is not limited to, expenses, revenues, case data and any other corporate information. All financial transactions and payments must be authorized and recorded.

SOS International business information will be communicated accurately and fully, both internally and externally. All accounting information must be correct, registered and reproduced in accordance with laws, conventions and regulations. Strict compliance with corporate accounting methods is required, as is cooperation with internal and external auditors.

Any intentional act that results in a material misstatement in financial statements will be treated as fraud.

FAIR COMPETITION

SOS International believes that customers and society as a whole benefit from fair, free and open markets. We do not make agreements with competitors to fix prices or otherwise restrain free trade.

CONFLICTS OF INTEREST

We have a responsibility to make decisions strictly on the basis of SOS International’s best interests. Business decisions and the provision of services may never be influenced by personal concerns and personal relations of our employees.

The key to addressing conflicts of interest is full disclosure. Employees have the responsibility to disclose any potential conflict of interest to SOS International.

USE OF SUBSTANCES

Use of illegal drugs, alcohol abuse and the misuse of legal drugs create serious health and safety risks in the workplace. The possession, sale or use of illegal drugs or being under the influence of such drugs, on company time or property, or at company-sponsored events, is prohibited. Similarly, impairment from alcohol when conducting company business is also prohibited. It is important that cases regarding drug and alcohol abuse be brought to management’s attention immediately.

COMMUNICATION

SOS International is committed to providing accurate and trustworthy information to the media and the public. To ensure consistent communication and compliance with SOS International’s policies, employees are prohibited from making statements to the media regarding or on behalf of SOS International unless in accordance with SOS International’s communication policy or approval has been granted by the manager of the communications department. If employees are contacted by the media they should kindly forward the request to the manager of the communications department.

CONFIDENTIALITY

Information is an important company asset which must be carefully protected. Handling sensitive information including company, customer and health information is part of our core business and all employees are obliged to keep sensitive information confidential.

  • All employees are required to accept obligations of strict confidentiality during and after their employment with SOS International. This also includes substitutes, consultants, service personnel and visitors
  • We take all reasonable precautions to ensure that we do not disclose confidential information, including confidential information belonging to our customers, to any third party without a valid business purpose and proper authorisation
  • Employees shall protect SOS International’s intellectual property rights including trade secrets. Employees shall not unlawfully use or acquire trade secrets and other confidential and proprietary information of other companies
Information security

Information technology (IT) has become a strategic and competitive factor at SOS International while involving a large number of risks at the same time. This primarily includes impairment of data processing as a result of malicious programs (viruses), loss of data due to program errors or data disclosure and misuse (e.g. due to hackers). In order to ensure information security and proper safeguarding of personal data all employees shall adhere to our personal data policy and IT policies.

Contact information

In terms of questions in regard to this Code please contact:


GroupGRC@sos.eu
SOS International
Nitivej 6
2000 Frederiksberg
Denmark

Validity

This document is valid, approved and requires full adherence from 1 May 2016.

 

Supplier Code of Conduct

 

Purpose

SOS International is committed to economic, environmental and socially sustainable development. This forms the basis of our approach to corporate social responsibility and our way of conducting our business with high integrity and ethical standards.

This Supplier Code of Conduct (this “Code”) is inspired by the ten general principles contained in the UN Global Compact. It includes respect for the environment, anti-corruption and universally recognised principles on human rights, including labour rights. SOS International wants to uphold this Code and the related instructions in a spirit of constructive dialogue and in partnership with our suppliers for the mutual benefit of both parties.

Scope

This Code governs the business relationship between SOS International and our suppliers regarding the themes corporate social responsibility and business ethics.

As a condition for doing business with SOS International, we require our suppliers to comply with the Code and related instructions. In addition, suppliers shall ensure that their sub-contractors also comply with the provisions of the Code and the related instructions.

The provisions in this Code are minimum requirements to suppliers. In addition to meeting the minimum requirements in this Code, suppliers must comply with all applicable local laws and regulations. If there are differences between the provisions of the Code and applicable laws or regulations, suppliers shall adhere to the higher requirements.

Monitoring and non-compliance

The supplier shall at SOS International’s request provide sufficient information for SOS International to ensure that the supplier is compliant with the Code and the related instructions. Such information may be disclosed to SOS International’s customers if relevant.

If this Code or the related instructions is not complied with, the supplier shall inform SOS International immediately and prepare an action plan to remedy the non-compliance.

SOS International reserves the right to consider any non-compliance by suppliers or sub-suppliers a material breach of the agreement between SOS International and the supplier.

Human Rights including Labour Rights

Suppliers are expected to support the protection of internationally recognised human rights, including labour rights, as stated in the UN International Bill of Human Rights and the UN International Labour Organisation’s Declaration on Fundamental Principles and Rights at Work.

As a minimum, SOS International expects our suppliers to:

  • Condemn the use of forced labour and exploitative child labour
  • Comply with applicable laws, agreements and industry standards on compensation and working hours
  • Respect employees’ lawful freedom of association and the right to collective bargaining
  • Provide equal opportunity for all employees and not discriminate at any level of the organisation on the basis of ethnicity, gender, age, religious beliefs, social origin, disability, sexual orientation, gender identity or any other legally protected characteristic
  • Provide a safe and healthy work environment
Environment and climate

Suppliers must manage all significant potential and actual impacts on the environment and climate.

As a minimum, SOS International expects our suppliers to:

  • Identify aspects of the supplier’s activities, products and services that have or may have significant impact on the environment
  • Ensure legal compliance with applicable law or regulation relevant to the environmental impacts of the supplier’s activities, products and services
  • Establish environmental objectives and targets relevant to the law and significant environmental affairs, and develop action plans to achieve the stated objectives and targets
  • Ensure that activities related to the environment are conducted under specified conditions and continually monitored
  • Ensure that any person  performing tasks which have the potential to cause significant environmental impact is competent and has the proper education, training and experience to overcome the potential risk
Anti-corruption

SOS International will not tolerate any form of, and will not engage in any form of, corruption or bribery. Suppliers are required to work systematically and continually against corruption or other improper business practices.

As a minimum, SOS International requires our suppliers to:  

  • Comply with applicable laws and regulations relating to financial crimes, anti-corruption and refrain from engaging in any form of bribery, corruption or extortion
  • Abstain from deliberate or inadvertent involvement in money laundering
  • Establish and have in place adequate policies and processes to counter corrupt practices
  • Refrain from offering disproportionate donations, funding, excessive gifts and extravagant entertainment and similar improper advantages to government officials, SOS International employees, agents, representatives of other business partners etc. Courtesies must be properly reflected as such in the supplier’s books or records
  • Generally refrain from offering, promising or making facilitation payments
  • Refrain from using the name or assets of SOS International to promote the interests of political parties or candidates
  • Avoid conflict of interests and always make decisions without regard to personal concerns that could impair, or be perceived to impair, the supplier’s business judgment. Disclose conflict of interests if they occur
Business ethics

Suppliers are expected to adopt fair and respectful business practices towards all of its business relations. 

As a minimum, SOS International expects our suppliers to:

  • Provide and record all information honestly and accurately, including but not limited to expenses, revenues, data and any other corporate information. Compliance with applicable accounting methods is required, as is cooperation with internal and external auditors
  • Safeguard any confidential information and personal data. Respect and protect the individual’s right to privacy by adhering to the agreement with SOS International and the Supplier Instructions for the processing of Personal Data (for instructions, please see appendix 1)
  • Abstain from fixing prices or otherwise restraining trade
  • Refrain from using illegal drugs, abuse alcohol or misuse legal drugs when conducting business with or on behalf of SOS International
  • Make no public statements on behalf of SOS International. Always forward any requests from the media regarding SOS International to our communications department
Contact information

Questions and observations including required reporting relating to this Code shall be directed to SOS International at:

Compliance@sos.eu
SOS International
Nitivej 6
2000 Frederiksberg
Denmark

Signature

On behalf of SOS International, I hereby certify that this document is valid and has been approved by SOS International Group Management

Niels Krag Printz, CEO
September 2015.

Environmental Policy

Technical Division: The purpose and scope of this policy is to ensure that SOS International continually strives to enhance the company's environmental management system and overall environmental performance for the SOS Technical Division. The scope of the environmental management system therefore encompasses all activities and stakeholder interests (internal as well as external) related to SOS International's roadside assistance services.

Read more

 Cookie information

SOS International and SOS Dansk Autohjælp collect information about visitor activity on our websites. 

The websites are owned and managed by SOS International and SOS Dansk Autohjælp

SOS International A/S
Nitivej 6, 2000 Frederiksberg,
Denmark
E-mail: sos@sos.eu
Telephone: +45 7010 5055
CVR No. 17013718

SOS Dansk Autohjælp
Torsøvej 2, 8240 Risskov,
Denmark
E-mail: aarhus@sos.eu
Telephone: + 45 7010 8092
CVR No. 17738739

What is a cookie?

A cookie is a data file that is saved directly to your computer or other IT equipment, e.g. smartphone or tablet used for visiting the website. Technically, there are two different types of cookies: session cookies and persistent cookies:

Session Cookies are cookies that exist in the browser only while the visitor stays on the website. Once the visitor leaves the website, the cookies are deleted automatically. Session cookies are used to register and remember different choices and entries made by the visitor on the website, for example, the choice of language or data entered in an ordering form. The session cookies used by SOS International and SOS Dansk Autohjælp are used to maintain the visitor's optimum user experience on the website.

Persistent Cookies are cookies saved in the browser until they are deleted manually or until their expiry date (the expiry date can be up to two years). Persistent cookies can register, for example, which country, technical platform, operating system, and browser version have been used to visit the website. Persistent cookies are used for optimising user experience, ensuring high compatibility, and collecting statistical data.

SOS International and SOS Dansk Autohjælp use persistent cookies, e.g. in order to collect statistical knowledge about user behaviour on the website and about division of visitors into new and repeat visitors. All statistics is anonymous and shows no personal data or postal or IP addresses.

Can cookies be deleted or avoided?

A cookie can always be deleted. You can do it by erasing the cookie on the computer or IT equipment, e.g. smartphone or tablet that was used to visit the website. You can also avoid cookies in the future by changing the settings of your browser.

The procedure for changing settings in the browser depends on which browser is used.

Note that once the browser settings have been changed, it will not be possible to use all functions of SOS International and SOS Dansk Autohjælp's websites as certain features on the websites need to be able to register choices and entries.

More information and guidance on changing the settings in the browser is available on the support pages:

 

Information collected via cookies

SOS International processes personal data collected through cookies on our websites. You will always be informed about the use and purpose of collecting data via cookies. Before placing cookies on your computer, tablet or other equipment, we ask for your consent. However, cookies necessary to ensure functionality and settings are used without your consent.

Additional questions?

If you have any comments or questions regarding the use of cookies on SOS International and SOS Dansk Autohjælp's websites, you are welcome to send an enquiry via: Webmaster@sos.eu

Policy for processing of personal data

SOS International works consistently to protect your personal data. We strive, among other things, to ensure that you are fully informed about and that you understand how we treat your personal data. In this privacy policy, you can read more about which personal data we typically collect in a case and what we use it for.

Personal data at SOS International is treated in accordance with the requirements of personal data legislation. In some cases, SOS International is data controller and in other cases - data processor on behalf of our customers who are often insurance companies. In both cases, we comply with regulatory requirements.

Have you used your travel insurance?

SOS International collects and processes personal data about you, when we handle your cases and requests. The purpose of the processing of information about you, is to deliver assistance services to you under your travel insurance in connection with treatment abroad, home transportation etc.

Have you used your roadside agreement?

SOS Dansk Autohjælp collects and processes personal data about you, when we handle your cases and requests. The purpose of the processing of information about you, is to deliver roadside assistance services to you in relation to your roadside agreement.

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